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Data Reporting

Preprocessing and Audit Validations

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WCIRB Connect® conducts a number of unit statistical report (USR) submission preprocessing validations to ensure that submitted USR data is formatted consistent with WCSTAT specifications. Preprocessing errors are logged as fatal, permissions, critical or non-critical. If a submission contains any fatal, permissions or critical preprocessing errors, the submission are either rejected or only partially processed, and the submitter must correct the error(s) and resubmit the USRs.  

The submitter is notified of any rejected USRs or submissions via an email from the Data Submission Analysts. Processing Error by Transaction (PET) report detailing each error are available on WCIRB Connect. For descriptions and samples of these reports, see USR Submission Reports. These reports are also available on WCIRB Connect.

Below is the current version of the USR Preprocessing Error List detailing the preprocessing edits that are applied to all USR submissions.

WCIRB Connect has four categories of preprocessing error severities:

  1. Fatal. Fatal errors are caused by conditions that prevent our system from processing the entire submission; for example, records longer or shorter than the WCSTAT-required 250 bytes, or a Data Receiver Code for a jurisdiction other than California.  If a submission has a fatal error, the entire submission is rejected, and the insurer must correct the submission and resubmit it. The submitting insurer’s USR Submission Contact will receive an email advising of the reason(s) for the rejection.
     
  2. Permissions. Permissions errors are triggered when one or more USRs in the submission have an invalid carrier code, are submitted by an insurer not part of the same NAIC group, or are submitted by a third party entity (TPE) that is not authorized for that insurer. If a submission has a permissions error, the entire submission is rejected. The submitting insurer’s USR Submission Contact will receive an email advising of the reason(s) for the rejection.
     
  3. Critical. Critical errors are caused by conditions that prevent our system from processing an individual USR.   If a submission contains some USRs with critical errors and some with no errors or non-critical errors, the submission may be partially processed (subject to review). USRs with critical errors are rejected. USRs with no errors or non-critical errors are accepted. The submitting insurer’s USR Submission Contact will receive an email advising which individual USRs were rejected and the reason(s) for the rejection.
     
  4. Non-Critical. Non-critical error conditions do not prevent a USR from being processed.  In most cases, after the USR is processed, non-critical error conditions result in audit error correspondence being sent to the data reporter, who is expected to submit a correction report revising the data or provide an explanation as to why the data is correct as reported. Individual USRs with non-critical errors may be accepted and processed into our system (subject to review).

All of the preprocessing criteria are based on WCSTAT requirements. The WCSTAT specifications are located on the WCIO website.

Some of the preprocessing edits relate to the Electronic Transmittal Record, known as the ETR. This is the first record in any WCSTAT submission. To correct ETR errors, please refer to the WCIO's Electronic Transmittal Record Specification (ETR), located on the WCIO website. If you use BEEP to create submission files, BEEP creates the ETR for you. If you are unsure how to modify the ETR in BEEP, please contact the Data Submission Analysts at datasubmissions@wcirb.com.

USR Audit Errors

After being processed into our system, each USR is subjected to a number of audit validations.  Below is a listing of the USR audit error descriptions that will be the basis for WCIRB USR correspondence.

 

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